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Roles and Permissions Table

Topics Permissions   Admin   Manager   Contributor   Spectator   No Access  Notes
View Content View Schools’ Group Directory Y Y Y Y    
View Groups & Albums -> Photos Y Y Y Y   ● Unless they are Private Groups
View Photos of (Me/Kids) Y Y Y Y    
View Liked Photos Y Y Y Y    
View Uploaded Photos Y Y Y Y    
View “My Sets” Y Y Y Y   ● No Access users can view their Sets, but they appear with no photos in them
               
General Photo Functions Flag Photo Y Y Y Y    
Tag Faces Y Y Y Y    
Like Photo Y Y Y Y    
Order Photo Y Y Y Y    
               
Upload Photos Upload Photos Y Y Y     ● System-wide Admins/Managers can upload to any Albums in any Group in that school year

 

● System-wide Contributors can upload to any Albums in any non-Private Group in that school year/Private Groups that they are member of

● Otherwise, they can only upload to Groups they are an Admin/Manager/Contributor of

● No user can upload photos to a locked album

Rotate Photos Y Y Y      
               
Create Albums Create New albums Y Y Y     ● System-wide Admins/Managers/Contributors can create Albums for any Group in that school year

 

● Otherwise, they can only create Albums for the Groups they are an Admin/Manager/Contributor of

Create Album in multiple Groups with Year-Round config Y Y      
               
Download Photos

 

 

Download batch photos from :            

Album page

Y Y N N    

Set Page

Y Y N N    

My Uploads

N N N N    

My Likes

N N N N    

Photos Of

N N N N    

Search

Y Y N N    
Download Set Y Y N N    
Download Photo from the Lightbox            

Album Page

Y Y Y N    Spectator can upload

Set Page

Y Y Y N    

My Uploads

Y Y Y N    

My Likes

Y Y Y N    

Photos of

Y Y Y N    

Search

Y Y Y N    
               
Delete Content Delete photo from the Lightbox Y Y       ● Everywhere except from My Sets

 

EXCEPTION: If you uploaded any photo (regardless of your current role) you will be able to delete them

Delete batch photos from the Album Page Y Y        
Delete Album Y Y        
               
Manage Albums View Settings Page

 

Edit Name

Edit Start Date

Edit Description

Publish Album

Lock Album

Add more Groups

Y Y       ● Admins and Managers can also Publish/Lock album without going inside the Album’s Setting page, by hovering over it in the Group Page
Make Cover Photo for Album Y Y        
Share Link to Album Y Y        
Feature Album Y Y        
Move Photos Across Albums Y Y       ● Admins/Managers can move photos to any album that belongs to the Group(s) the album is already in
               
Manage Members View Members Tab Y Y        
Change Members Group Role Y Y        
Add Members Y Y        
Remove Members Y Y        
See Member’s Photos Of Y Y        
               
Manage Sets Add a photo to new/existing Set from the Lightbox Y Y Y Y (except from Album page)   ● From any place in the app
Remove Photo from your Set Y Y Y Y   ● From “My Sets”
Move Photos from one Set to another Set Y Y Y Y   ● From “My Sets”
Add multiple photos to new/existing Set from inside the album Y Y        
Add photos to new/existing Shared Set from the Lightbox (from Album/Set/Photos Of/Likes/Uploads Page) Y Y       ● System-wide Admins/Managers can add to any Shared Set of any Group in that school year

 

● Otherwise, they can only add to any Shared Set for the Groups they are an Admin/Manager of

Add multiple photos to new/existing Shared Set from inside the album Y Y        
Remove Photos from Shared Set Y Y        
Move Photos from one Shared Set to another Y Y        
               
Create and Manage Groups Create Group Y Y       ● Only if you are a system-wide Admin or Manager
View Group Settings Page Y Y       ● System-wide Admins/Managers can view the Settings page of any Group in that school year

 

● Otherwise, they can only view the Settings page of the Groups they are an Admin/Manager of

Update Group Name/Category Y Y       ● System-wide Admins/Managers can edit any Group in that school year

 

● Otherwise, they can only edit the Groups they are an Admin/Manager of

Update Tags applied to the Group Y Y       ● System-wide Admins/Managers can add/remove/create (on the fly) tags to any Group in that school year

 

● Otherwise, they can only add/remove/create (on the fly) tags for the Groups they are an Admin/Manager of

Turn On “Make Private” Y Y       ● Tuning on “Make Private” makes a group visible to only its members
Turned On Shared Sets Y Y        
Move Albums between Groups Y Y       ● System-wide Admins/Managers can move across any Group in that school year

 

● Otherwise, they can only move between Groups they are an Admin/Manager of

Can see Private Group even when they are not a member Y Y        
               
Manage Enrollment See User Enrollment List Page under Admin Y         ● Enrollments are managed per school year
View details (Name/Role/Grad Year/Launch & Activation Status) Y        
View User’s Photos Of Y        
Update Role Y        
Add multiple Users to one/more Groups Y        
Send Invitation Y        
Add Student/Parent/Staff  in Enrollment List Y        
Delete User from Enrollment List Y        
               
Manage Flagged Photos See “Flagged Photo” section under Admin Y          
Manage Flagged Photos (Restore or Accept Flag) Y          
               
Manage Tags See “Tags” section under Admin Y         ● Tags are managed per school year
Add new Tag Y        
Edit Tag name Y        
Apply Tag to one or more Groups Y        
Delete Tag from the system Y        
               
 
 
 
 
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